You've been asked to help build a presentation, but you don't normally have access to presentation software.
You've used the free version of a different presentation software at home. What should you do?
A. Read the software's Terms & Conditions carefully to ensure the information you will include in the presentation is protected.
B. Use the free software for this project and confirm it with IT later.
C. Send the information to your personal email and then create the presentation on your home computer.
D. Ask IT what the approved presentation software is and submit a request to gain access to it.
Answer (2)
In this situation, the best course of action is to:
Ask IT what the approved presentation software is and submit a request to gain access to it.
Who : This step involves you asking your organization's IT department or support team.
What : You should inquire about what presentation software is officially supported or approved by the organization for you to use.
When : Do this as soon as you receive the request to build the presentation to avoid any last-minute issues.
Where : Contact IT through the usual internal communication channels such as email or an internal helpdesk system.
Why : Using approved software ensures that your work complies with organizational policies and often provides better technical support.
How : Submit a request for access to the software, which may involve filling out a form or sending an email to IT.
Avoid using personal email for work-related projects.
It's important to keep work and personal accounts separate to protect both your own privacy and sensitive information.
By following these recommended steps, you ensure compliance with organizational policies and maintain data security. Checking with IT will also help prevent any potential issues regarding software licensing or functionality.
The best option is to ask IT about the approved presentation software and submit a request for access to it. This ensures compliance with organizational policies and protects sensitive information. Avoid using personal email for work-related projects to maintain privacy.
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